Description
Course Summary
Productivity is massively important to your success and the success of your organisation. You need to effectively manage your task list, collaborate with your team, assess your main areas for improvement and stay one step ahead of your competition, and to keep you moving forward, you need to do all of this to strict deadlines.
Priority management and avoidance of procrastination are essential factors in keeping your business afloat and you need to be able to impart proper time management skills into your team to ensure you meet your deadlines, impress your customers and stakeholders and deliver against important objectives.
Course Objectives
This course will give you the knowledge and tools to:
- Effectively plan your workload.
- Understand prioritisation methods and discover what’s most important.
- Find innovative solutions to proactively avoid procrastination.
- Motivate and inspire your peers and colleagues to work collaboratively towards deadlines.
- Creative influencing techniques to complete work at the earliest opportunity.
- Evaluate critical projects to provide a fast turnaround.
- Lay out accurate project plans and delegate to the most relevant team members.
Course Content & Outline
1- Why is Time Management Important?
- Setting realistic goals.
- Breaking negative behaviours.
- Understanding your aims and what you want to achieve.
- Why deadlines are essential to move forward.
- Breaking down projects into smaller tasks.
2- Increasing Personal Effectiveness
- Effective planning methods (diaries, calendars, to-do lists) and their importance.
- What type of procrastinator are you?
- How to self-motivate.
- Handling change and feedback positively.
- Discovering your personality type and how to utilise your natural skills.
- Attaining a health work-life balance.
3- Understanding the Method Behind Effective Time Management
- Dealing with time wasters.
- The LEAN process model for managing waste.
- The benefits of the 5S’s and how to use them.
- The 80/20 principle of prioritisation.
- The 10 principles of effective time management.
- Critical path analysis.
- Gnatt charts and their uses.
4- Planning a Project from Start to Finish
- Time-based future proofing across weeks, months and years.
- Priority setting.
- Journey mapping and understanding your priorities.
- Overcoming common time-management mistakes.
- Creating activity logs to track progress.
- The urgent/important matrix and its merits.
5- Communication and Motivation Techniques to Increase Productivity
- How to get the most out of others.
- How to set up group projects and utilise individual strengths.
- Managing stress regarding deadlines in yourself and others.
- Nurturing creativity in yourself and others.
- How to structure a productive meeting.
- Effective delegation.
6- Aiming for Continuous Improvement
- How can your environment help with productivity?
- Project automation – moving away from paper.
- Being proactive – learning new skills to secure your future.
- Big-picture thinking – what comes next?
- Goal setting and future planning.
Who is this training for?
This course is perfect for anyone who feels they struggle to meet deadlines or wants to sharpen their productivity skills. It offers essential tricks and tools ideal for:
- Secretaries, clerks or administration employees.
- Department managers looking to get more from their workforce.
- Developing front-line team members.
- Project Managers.
- Team Leaders, Supervisors or Shift Planners
- Finance Professionals or Purchasing Teams.
Training Methodology
This training course is structured to cater to all learning styles, with concise video content, downloadables, presentations, and helpful tools and tricks to insight discussion. It contains real-life scenarios, practical exercises, and case studies to encourage group work and role-play and aid comprehension and retention of information.
